Detailed Logging & Auditing for Digital Signatures

Signing Transaction Log Management

Digital signatures are only as strong as the evidence you can present later. Investigations, compliance reviews, customer disputes, and operational troubleshooting all depend on one capability: full traceability.

Khatim Sign Server delivers deep, real-time transaction visibility while respecting data privacy. Administrators get complete intelligence about how each request was processed, which policy was applied, and why something failed – without storing the original or signed documents.

How Khatim Sign Server Stores Logs

Khatim Sign Server records transactions the moment they are processed, allowing teams to immediately analyze activity across engines, policies, and clients.

For every request, administrators can view:

• Time the request was processed

• Policy used to generate the signature

• Success or failure outcome

• Client IP and host server

• Signer or key information

• Signature format and algorithm

To protect confidentiality, neither the input document nor the signed output is stored. You retain accountability without accumulating sensitive business data.

From the main list, admins can drill into individual entries to see deeper processing details, making root-cause analysis fast and defensible.

Powerful Search & Operational Intelligence

High-volume signing environments can generate thousands or millions of events. Khatim makes them usable.

Security and operations teams can filter and locate transactions within seconds, enabling:

• Fast incident response

• Verification of customer claims

• Audit preparation

• Trend identification

• Capacity planning

Instead of manually correlating logs from multiple systems, everything is already structured and searchable.

System Events & Failure Visibility

Beyond transactions, Khatim continuously monitors the signing pipeline and records system-level notifications whenever something needs attention. Some of these types of events are:

• UNACCEPTED_POLICY: policy is not available
• PDF_NOT_VALID: Sent data is not a valid PDF object
• PDF_IS_CERTIFIED: Sent PDF is certified already hence can’t be signed
• PDF_PG_NOT_FOUND: Sent PDF doesn’t contain the mentioned page
• PDF_XY_NOT_FOUND: Provided X,Y coordinates is not found in the PDF
• PDF_IS_ENC: Sent PDF is password protected
• PDF_SIG_OVERLAPPED: Signature can’t be created on top of an already created signature
• KEY_NOT_FOUND_HSM: Failed to create signature as signing key was not accessible from the HSM

When triggered, alerts can be emailed to administrators and are also summarized in daily reports. This ensures issues are not only visible in real time but formally recorded for governance.

Daily Summary & Historical Reporting

Every day, Khatim Sign Server automatically generates statistical summaries across all engines. These reports provide both immediate oversight and long-term intelligence. Statistics includes:

• Request Status
• Failure breakdown
• Policy breakdown
• Client IP breakdown
• Host IP breakdown
• Signature Format breakdown
• Signing Algo breakdown

This makes it easy to understand adoption, detect anomalies, and demonstrate control to auditors or management.

Archive with Confidence

For long-term retention and compliance needs, logs can be archived in integrity-friendly formats suitable for external analysis and evidence preservation. This ensures historical traceability without sacrificing performance of the live system.